Charter Standard - Constitution

1. THE CLUB

The Club shall be called ROACH DYNAMO JUNIOR FOOTBALL CLUB, henceforth in these rules shall be referred to as the Club, and shall be affiliated to the Lancashire and Manchester County FA's.

2. AIMS AND OBJECTIVES

The objectives of the Club shall be to organise and promote and develop the football and social interests of juniors ages 18 and under.

3. RESPONSIBILITIES OF THE CLUB

The club committee is responsible for setting standards and values to apply throughout the club at every level. The club believes football belongs to and should be enjoyed by everyone, equally. Our commitment is to treat everyone equally and eliminate discrimination whether by reason of sex, race, nationality, ethnic origin, colour, religion or disability.

The club will also appoint a child protection officer to be the focal point for any child protection problems raised. The child protection officer will be responsible for promoting the FA's guidance on child protection. His/her number will appear in the club handbook each year.

4. CLUB COMMITTEE

The Club Committee shall consist of Chairman, Vice-Chairman, President, Secretary, Treasurer, Child Protection Officer, Public Relations Officer, Fundraising Chairperson, and Chairman of any sub-Committee, Team Managers and Assistant Managers.
All Officers shall be elected for a term of two years, after which they may be re-elected to the same office or to another office. If the President has the position of Life President he/she has no voting rights.
In the event of any Officer's position becoming vacant, the Committee will have the power to name a member to act as deputy for the remainder of the term of office.

5. SUB COMMITTEE

The club as it deems appropriate shall set up sub committees to deal with major issues. This would normally include the Chairman, Vice Chairman, Treasurer, Secretary, Child Protection Officer and Fund raising Chairman and other members as appointed by the Chairman.

6. DISCIPLINARY COMMITTEE

Should any disciplinary action be required within the club then the Chairman may appoint a committee of people to hear the case. This may include the Chairman, Vice Chairman, Treasurer, Secretary, Child Protection Officer and other members as appointed by the Chairman.

7. MEMBERSHIP

The membership of the Club shall consist of the Club Committee, Team Secretaries and Treasurers, Fundraisers and parents/step parents or carers of players. Any other interested persons not included in the above may apply to the Management Committee for membership.

8. ANNUAL GENERAL MEETING

The AGM shall be held on a Monday in the month of July each year, although this may be changed by club committee agreement.
The election of Officers and Team Managers shall be made at the AGM and each Club Member present shall have one vote.
Nominations for the election of Officers and Team Managers must be handed to the Chairman 14 days prior to the start of the Meeting. Only when no nominations have been received will nominations be allowed during the meeting.
The position of Chairman shall be the first position to be filled.
The Club Committee reserve the right to interview nominees at all times during the course of office to co-opt members onto the committee as and when necessary.
The Club Secretary will circulate minutes of the AGM to the Club Committee as soon as possible. Approval of the minutes will be made at the next AGM.
Audited accounts from the financial year will be presented by the Club Treasurer.
The Clubs subscription rates for the forthcoming year may be discussed and agreed.

9. CLUB MEETINGS

Club meetings shall be open to all Club members named in Rule 7.
Only the Club Committee named in Rule 4 shall have voting rights, one vote per person.
The Chairman shall have a casting vote.
A Team Secretary can cast a vote in proxy for an Absent Team Manager or Assistant Manager.
Club meetings will be held at the discretion of the Club Committee.
The meetings shall be held between 7.45pm and 10.00pm on the third Monday of the month, unless the amount of business demands alternative times, agendas will be provided at the meetings.
Extraordinary General Meetings can be called by the members, providing 10 members sign a petition wishing to do so.
The Club Secretary will circulate minutes of all meetings to the Club Committee prior to the next meeting.

10. CHANGE OF RULES

In the event of any matter arising which is not provided for within these rules, the Management Committee shall deal with it and their decision shall be final.
Alteration or amendments to rules can only be made at the Annual General Meeting.
A copy of the Clubs handbook will be handed out to every player throughout the Club before the start of the new season.

11. CLUB COMPLAINTS PROCEDURE

In the event that any member feels that he/she has suffered discrimination in any way, or that the club policies or rules have been breached they should report the matter to the club secretary. The Management sub committee will hear any case and will have the power to decide the outcome.

12. TREASURER

The Treasurer shall collect all monies due to the Club and shall keep a proper account of receipts and expenditure.
The Treasurer shall present a balance sheet to all committee meetings.
The Chairman, Treasurer and President are responsible for signing all cheques.
The Club shall not be responsible for any expenditure made by any individual in the name of Roach Dynamos unless the individual has prior permission of the Club Committee.

13. TEAM MANAGERS

As soon as possible following their election, Team Managers should appoint an Assistant Manager, a Team Secretary and/or Treasurer and a Fun raising representative to assist fundraising events for the Club.
Each Team Manager will be responsible for the registration of their team members.
Each Team Manager will be responsible for the collection of subs and paying collected subs to the Club Treasurer at the monthly meeting following the month of collection i.e. August subs at September meeting.

14. PLAYERS

Players are under the control of their respective Team Manager or his representative. His decisions on all team matters will be final.
Each Team Secretary shall give a list of the team names, addresses and dates of birth to the Club Secretary, so that a central register can be maintained. Refunds on signing on fees will be at the discretion of Team Manager.

15. PLAYING FEES

The Club Committee, prior to the start of the season, will set the playing fee for the forthcoming season.
All players signed for the Club are liable for the set fees.
Playing fees are to be paid starting on the 1 st August and will run for the weeks agreed at the AGM, excluding 2 weeks for Xmas each season. Payments can be made by Standing Order direct to the Club. Alternatively payment to the Team Managers is due weekly or monthly in advance or annually in advance.
Playing fees collected by the managers are to be paid to the Club Treasurer at the monthly committee meetings following the month of collection.
The amount due from each team monthly / annually will be calculated using the following formula:

Set playing fee x weeks in month x players signed - referees fees

If a signing on fee is set it should be collected by the team manager and paid to the club Treasurer at the August committee meeting.

16. LOYALTY AWARD

Where players play for the club continuously for 6 seasons from under 11's, 12's or 13's respectively they will be presented with a loyalty award. Where players leave during this period due to extenuating circumstances (e.g. selection for school of excellence, illness etc) and return to the club without any other break they will be considered for a loyalty award by the club committee.

17. FUND-RAISING

All Fund Raising schemes are to be sanctioned by the Management Committee.

18.  DISSOLUTION

If at any meeting of The Club a resolution is passed calling for the dissolution of The Club the Secretary shall immediately convene a special meeting of the clubs membership within one month to vote on the resolution.
If at that special meeting the resolution is approved by the majority of the club members present then The Committee shall proceed to realise the assets of the club and discharge all debts and liabilities of The Club.
After discharging all debts and liabilities the remaining assets shall not be paid or distributed amongst the members of the club but shall be given or transferred to some other voluntary organisation having objectives similar to those of The Club.

Code of Conduct..